FAQs for faculty

FAQs for Faculty

Jump to Miscellaneous (software, outside employment, donating to the Political Science Department)

Questions about email, dialup, and remote computer access.
How do I ... ?	Go to this page to find your answer!
... configure my computer at home?
... configure my computer at home to read my UF Exchange email?	http://www.mail.ufl.edu/connecting.shtml
... find the phone numbers to dial up Gatorlink?	See http://help.gatorlink.ufl.edu/dialup.html
... find a faculty discount when I need to buy a computer for home?	http://www.clasnet.ufl.edu/computers/quotes/
... forward email?
... forward my UF Exchange email to another account, or turn off forwarding?	http://www.mail.ufl.edu/emailforward.shtml
... access stuff remotely?
... read my UF Exchange mail from the internet cafe in Jakarta or my hotel room at APSA?	http://www.mail.ufl.edu/ Select Outlook web access at the bottom left
... get access to J-STOR articles when I'm logged in through a public library in Buenos Aires or through Cox High Speed Internet at home?	There are basically two ways to get a UF proxy. You can either go through the library proxy webpage or through a UF VPN. Both are described at http://www.uflib.ufl.edu/access.html
... access my H: or I: drive, or the share S: drive, from off-campus (or from on campus if I'm not on the Active Directory)?	Windows: http://www.clasnet.ufl.edu/howto/WinConnect.pdf Mac: http://www.clasnet.ufl.edu/howto/MacConnect.pdf
... post my website?	You have a couple of choices. CLAS faculty can simply copy their html (and other) files to your I: drive. The website address for users who elect this option would be http://www.clas.ufl.edu/users/username/ For more info on this option, see http://www.clasnet.ufl.edu/howto/persweb.shtml Faculty and students may also post their website to the UF Plaza server. The website address would be http://plaza.ufl.edu/username This option requires that you FTP your files to the Plaza server. (If you're looking for a free, decent FTP program, check out CoreFTP.) For more info on this option, see http://help.gatorlink.ufl.edu/webserv.html
... use the listservs?
... subscribe to the faculty / grads / staff listserv in Polisci?	Only addresses recognized by Microsoft Exchange (such as ufl.edu and polisci.ufl.edu) can be subscribed. Our office manager will subscribe faculty and staff. Our graduate secretary will subscribe graduate students (and unsubscribe departing grad students). If you think you should be on a list but aren't, contact either the office manager or grad secretary.
... see the other addresses that are subscribed to the faculty, grads, or staff listserv?	In Outlook, search the Address book Global Distribution Lists for . CLAS-Political Science-Faculty . CLAS-Political Science-Grads . CLAS-Political Science-Staff Select the distribution list, and you'll see the list of subscribers.
... tell my undergraduate students sign up for the Polisci majors listserv?	Students are automatically subscribed based on their current registration.
... address an email message to all Political Science faculty, staff, graduates, or undergraduates on the listserv?	faculty - clas-polisci-faculty@mail.ufl.edu graduate students - clas-polisci-grads@mail.ufl.edu staff - clas-polisci-staff@mail.ufl.edu undergraduates - PCL-MAJORS@lists.ufl.edu
... (or my students) subscribe to the Political Science political discussion list (where it's perfectly fine to post propoganda and opinions on hot topics)?	Second paragraph on http://www.polisci.ufl.edu/graduate/gradlistserv.shtml
... create a listserv for some UF related purpose other than class (job-search, conferences, professional associations)?	http://nersp.nerdc.ufl.edu/cgi-bin/list-request
... I have a large database (circa 700 names) of email addresses to which we want to send a message. Do you know any way these can be entered into email programs?	1. Create a list of contacts and addresses, and save it in either .tab or .csv format. This is easy in Excel, for example; just "save as" and select .csv as the type of file. In your Mozilla-family email program (Mozilla, Thunderbird, SeaMonkey), 2. Select Window ... Address Book 3. Tools ... Import ... Select Address Books ... Next 4. Select "text file" 5. This opens a window to point to the file that you've created with the addresses. Select the file type (eg., comma separated for *.csv), find, and open the file. 6. This brings up a work window; move primary email to correspond to the email address in your first record, and other field names to correspond to the field. Click OK. It should import your records and create a new address book. 7. Select the address book, select (shift-click) all the names in the address book (or as many as you want), and select "compose". 8. That should open a new email window with all the addresses. Spam away.
... change passwords?
... change my Gatorlink password?	http://my.ufl.edu ... ... My Account ... Change My Password ...
... retrieve voicemail from my fancy VOIP phone?	Dial 273-1000 Press * Enter your 5 digit phone number and password Follow the voice prompts
... change user options on my fancy VOIP phone?	https://iphone.voip.ufl.edu/ccmuser (default password is gatorlink id + last five digits of your phone number)

Questions about teaching
How do I ... ?	Go to this page to find your answer!
... get ready for next semester's class?
... order textbooks for my class?	http://www.textadoption.ufl.edu/
... create a webpage for my class (or any other webpage)?	http://www.clasnet.ufl.edu/howto/persweb.shtml
... put materials on reserve at the UF Library?	https://ares.uflib.ufl.edu/
... manage my class?
... download my class roll?	http://my.ufl.edu ... Quick Links ... Admin Menu ... Manage Class Rolls ... Download Classrolls
... create a listserv for my class?	http://my.ufl.edu ... Quick Links ... Admin Menu ... Manage Class Rolls ... Create Class Roll Listserv ... Select Term ... Request Listserv ... Submit (This listserv is managed by the University Registrar, and automatically enrolls students' Gatorlink addresses based on registration in the class. Adds and drops are automatically updated overnight.)
... find a room?
... see the schedule for classrooms in particular buildings?	http://www.eng.ufl.edu/roomrequest/
... get help using classroom computers?
... call to fix the multimedia computer that doesn't work in my classroom?	Classroom Support staff at (352) 392-6683, come by 1215 Turlington Hall, or e-mail classrooms@ufl.edu. http://www.at.ufl.edu/classrooms/support.php
... get a portable equipment in my under-equiped classroom?	Classroom Support staff at (352) 392-6683, come by 1215 Turlington Hall, or e-mail classrooms@ufl.edu. http://www.at.ufl.edu/classrooms/mobile.html
... reserve a CIRCA lab for my class?	http://labs.circa.ufl.edu/
... enter grades and crack down on cheating?
... enter grades electronically?	http://my.ufl.edu ... Quick Links ... Admin Menu ... Student Records ... Enter Grades
... check for plagiarism, and give my students a time-dated electronic receipt for electronic submission of written materials?	Turnitin
... report academic dishonesty in my class? Should I report academic dishonesty in my class?	http://www.dso.ufl.edu/judicial/documents/facultya.pdf See also http://www.dso.ufl.edu/judicial/procedures/judicialprocess.php
... get an "Incomplete" contract? (You and the student must complete a contract if you are assigning an "I" grade to an undergraduate student.)	(Word) http://web.botany.ufl.edu/forms/incomplete-grade-contract.doc (pdf) http://www.ces.ufl.edu/eusp/doc/Incomplete%20grade%20contract.pdf
... help a troubled or disruptive student?	http://www.admin.ufl.edu/DDD/attach06-07/consultation.pdf
... post students' grades legally, and find out what the legal restrictions are on posting grades?	http://www.aa.ufl.edu/Handbook/teaching.html Search for or Scroll down to "Posting of Students' Grades"
... find out University policy on a bunch of teaching stuff (critical dates, course times, course syllabi, attendance, auditing courses, religious holidays, S/U grades, General Education, and other goodies)?	http://www.aa.ufl.edu/Handbook/teaching.html
... find teaching evaluations for myself or someone else?
... find summaries of student teaching evaluations?	http://www.aa.ufl.edu/aa/dass/tcheval/index.asp Note that items 8 (enthusiasm for the subject) and 9 (encouragement of independent, creative, and critical thinking) on the CLAS form are not included on this page. I know the official explanation, but it's so stupid it's not worth passing on. If any administrators are reading this page, it would be helpful to be able to select and export the information on the teaching evaluation webpage to Excel or Word tables, so faculty and staff who are preparing teaching and promotion, SPP, or teaching award packets do not have to retype all this stuff.

Miscellaneous (software, outside employment, donating to the Political Science Department)
How do I ...?	Go to this page to find your answer!
... find out if UF has licenses for the software I want to use?	For most things, http://www.software.ufl.edu
	For some reason, UF Software Licensing doesn't deal with Stata (as of October 2004), but UF is a member of Stata's Grad Plan. When you order and pay up, Stata will let the UF contact person (Chuck Peek in Sociology) know that you are licensed. http://www.stata.com/order/new/edu/gradplans/us.html
... tell students where they can find SPSS for student purchase?	http://www.spss.com/vertical_markets/education/online.htm e-Academy offers SPSS for 6 month or 12 month leases.
... get permission to conduct research on human subjects?	http://irb.ufl.edu/
... put a book on the purchase wish-list for the UF Library?	http://www.uflib.ufl.edu/matsugg.html
... officially tell my chair about my outside consulting, my candidacy for political office, or the fact that I'm making my students buy the book I wrote?	http://www.generalcounsel.ufl.edu/downloads/Appendices/appendixB1.pdf
... find out locations and dates of future Political Science Association meetings?	American Political Science Association Midwest Political Science Association Western Political Science Association Canadian Political Science Association
... get statistical consulting for my research project?	The Department of Statistics, College of Liberal Arts and Sciences, is pleased to continue its consulting service this summer (2005). The goal of the service is to provide high-quality statistical consultation, free of charge, to graduate student and faculty researchers. There are two types of services offered: 1. Walk-In Consulting. No appointment necessary. From 1-2pm on Monday, Wednesday, and Thursday. Statistical consultants will be available in Griffin-Floyd 101A. This service is intended for short questions, typically concerning statistical software packages. 2. Consulting Appointment. For more complex, or time consuming, statistical questions, you should make an appointment. We should be able to schedule a session with a faculty member within one week. To make an appointment send an email to consult@stat.ufl.edu Although we will typically not perform data analysis, we will provide guidance concerning appropriate statistical analyses and computer packages that will do the computations.
My former student is extremely grateful for the education that s/he received in Political Science at UF. How can s/he contribute to the Department?	Make an Online Contribution to Political Science here Or bring a check payable to "University of Florida Foundation Fund (number)" to the Department office. Please specify one of these funds. Political Science Fund (1039) » for undergraduate, graduate, and faculty support Political Science Alumni Challenge Fund » for student travel to conferences, study abroad, and internships. Dauer Lecture Fund (0104) » supporting visiting speakers through our lecture series H. Douglas Price Fund (6479) » supporting graduate students in American Government Political Campaigning Fund (4933) » supporting students and programs in Political Campaigning Public Affairs Fund (3233) » supporting students and programs in Public Affairs James D. Button Memorial Scholarship Fund (12537) » supporting student research in minority politics Barbara Roth Memorial Fund (8909) » award to students who make a difference in the community Political Science Library Fund (8767) » supporting the purchase of resources in our library

Last updated: 3 April 2009
If you find an outdated link, please tell me. Thanks.

FAQs for Faculty

Questions about teaching