Language Resources

Policies and Procedures for Instructors & TAs using Little 225

Keys, alarms, responsibility
Reporting problems; the email list
Preparing the lab for use
Planning your lab class
Leaving the lab
Using the Instructor Station
Judy Shoaf 392-2112 (home 371-7149),

Keys, alarm, and responsibility

The CLAS dean's office now issues keys, and keys should be returned to the Dean's assistant.

The keys are issued by number and you are responsible for your key. Do not lend it to anyone. If someone has a legitimate need for a key, have them contact Judy.

Check the door handle as you leave. The door can be set (using the key) so that it will open from the outside or only from the inside. Be sure the room is locked tight when you leave.

DO NOT leave students unsupervised in the room. Students who arrive for the next class should wait for their instructor outside the room.

The key will also open Little 215, but a keypad has been installed on that room. Anyone who uses the room will be issued a code which can be used with the keypad. Do not use the key except in an emergency.

The classroom is equipped with an alarm. If the alarm is beeping when you enter the room, it needs to be disarmed by punching in the appropriate code. When you leave the room and lock it up, SET the alarm. To set it, stand inside the room with the door closed and punch in the code. Wait until the beeping begins; if there is no beeping, try again. Once the beeping begins, you have 30 seconds to turn off the lights and leave.

When the alarm goes off, the campus police are alerted. If the alarm is triggered accidentally, please call them to let them know it's a false alarm (2-1111).

Reporting problems and communicating in general

When you receive your key, you will be added to the language-lab email list, which includes all the instructors and also the CLASnet personnel  responsible for the lab, and Judy Shoaf.

Messages posted to the address will reach everyone on the list. If you are encountering a problem with software or hardware, temperature, etc. that others need to be aware of, or if the printer is out of paper, please post this information to the list.

You can also call the lab director at 2-2112 or Maureen Busby at 6- 1990.

Planning your syllabus for the lab

Only CLASnet or Language Learning Center personnel are permitted or able to alter the lab computers (add/remove software, change certain settings). They must be contacted if you have a requirement you feel is necessary.

Obviously, legal, financial, and technical reasons do not allow us to provide every language teacher with the ideal interface. We do our best to avoid conflicts among programs and to provide timely help when such conflicts do occur. When a class needs software or hardware which is not available in the lab, we would encourage the instructor to look for other campus facilities which do offer that particular program or equipment. The director may be able to assist an instructor in locating the appropriate lab.

If a program runs on your office computer it may not run the same way in the lab. It is always good to test  the student software, fonts, etc.  in the lab in advance of the class in which students will be using it, and to notify us if there is a problem so that it can be rectified right away.

If you have made a webpage that you would like students to be able to access quickly from the browser's lab  home page, send the URL to Judy Shoaf, She will link it to your course name in the schedule on the home page. If you prefer, you can request modifications of the "multimedia language links" pages accessed from the lab home page.

If the nature of the course requires students to create or download files, they should save them on the desktop and delete them at the end of class. If the instructor wishes to "collect" the work, the files can be saved on the shared (crossroads) directory. The instructor should look for the main folder for the language (English, German, etc.) and create a subfolder or set of them (German1125 with subfolders Sept. 10 and Sept. 17, for example). Crossroads is accessible from all computers in the Language Learning Center labs, both in Little and in Turlington.

Class preparation

Everyone who uses the lab needs a GatorLink account before coming to class. Everyone logs into the computers using the Gatorlink userid and password (the same one students use for ONE.UF).

Personal profiles in the lab are associated with the person's userid but also with a particular computer. A student should sit in the same computer each time. It will remember that user's settings for keyboards, bookmarks, etc. and bring them up when the user logs in.

Announce and enforce a no-food-or-beverages policy.

Also, ask the students to avoid printing unnecessarily (see "Printing and Computer Ecology Issues" below). If they are working on drafts of a paper, consider having them submit the draft as an electronic file instead of a printed document.

If you wish to leave personal materials (books, CDs) in the lab for your students to consult, or simply as a convenience until the next class, you are welcome to do so at your own risk. Label the item as your own property and use the shelves at the instructor station.

The tables are mobile and you are welcome to rearrange them to suit the needs of your class.

Leaving the lab

The computers should NOT be simply turned off. The user should click on the "Start" menu and choose "Restart" to turn off the computer. Often updates are necessary for smoothly running programs.

The door should be locked at the end of the class unless the instructor for the next period is already in the room.

Do not leave students (your own or those coming in for the next class) in the room without an instructor, whether the door is fully or partly locked.

Be aware of the needs of the next instructor using the room. He or she may need access to the instructor station to prepare materials. If you need to discuss the day's work with students after the end of class, move to one of the tables.

End of class checklist: