College Governance

Faculty Finance Committee Minutes

December 5, 2006, 10:00 – 12:00

Attendance

Ron Akers, H. Jane Brockmann, David Daegling, Elizabeth Dale, Alan Dorsey, Mary Ann Eaverly, Judy Page, Paul Robinson, Ken Wald, Neil Sullivan (Dean), Margaret Fields (Assistant Dean), Kimberly Browne (Budget Director), Joe Glover (Associate Provost)

Minutes

The minutes from last week’s meeting were amended then approved. It was agreed that the amended minutes with attachments should be posted on the CLAS website under Governance.  An email will be sent to Chairs and Directors directing them to the website. Alan Dorsey will inform the Chairs and Directors of the committee’s work at the next CLAS Chairs and Directors meeting on December 13.

The second item of business was to discuss when and how often the committee should meet.  Meetings will be weekly and all members are to send their available times to Evelyn Barre for meeting options beginning in January 2007.  Some of the weekly meetings may be meetings of the sub groups, rather than the full committee.  The next committee meeting is scheduled for December 12 at 10 am in Room 215 Dauer. No other full committee meetings will take place until January.

The overarching issue was to identify more precisely actions to be taken by the committee.  After lengthy discussions the committee agreed to establish 3 sub groups. 

Group One:  will look at the income for the university and how funds are allocated at the university level and how the allocations compare to other UF colleges.  Although the committee is charged with examining the allocation of E&G budgets it was agreed that all funding is interrelated.  Therefore the group will also identify and examine other sources of income such as Foundation, Grants, Auxiliary, IDC, Tuition Waivers and UFRF.  Group members are Elizabeth Dale, Ron Akers, Judith Page and Mary Anne Eaverly.

Group 2:   will look at how funding is reallocated and spent within CLAS. Members are Jane Brockman and Paul Robinson (with assistance to be provided by Alan Dorsey, as needed).  The group will examine the principles used in the college for the past and the present budget allotments.

Group 3:   will create a series of plans e.g., 3-year, 5-year and 7-year with multiple variables, paying close attention to the costs and consequences of each proposed plan.  This sub-group will dovetail with the sister committee. Opportunity costs will be addressed, for example, the cost of not hiring a science person can impact the amount of grants awarded. Group members are Ken Wald, Alan Dorsey, and David Daegling.

The committee will also address plans for investing new income (Academic Enhancement Fund, if approved) in the context of contributions of CLAS to the rest of the university. 

Committee members agreed that each group will keep outcomes in mind and will interact with one another. Committee members agreed that transparency is needed which will be exemplified by explaining precisely the limitations, constraints, why we can or cannot do certain things, and attempt to take everything into account. 

During discussion, committee members observed that the current UF budget allocation does not follow student credit hours.  There is no algorithm being used by UF for allocations to the colleges; instead each college presents an APR and makes requests. 

At this stage it is difficult to know the level of specificity of the proposed plans.  The groups will start with the work (collection of information and understanding) first and then make specific recommendations.

The committee agreed also to prepare to answer questions such as, what would the college cut if we assume the budget is flat and the college would like to initiate new programs.  What programs would be established, or revised?  How would the college reinvest in itself?  How would departments face these same questions? Should the committee make recommendations concerning alternative funding options?  It was unclear how the UF strategic plan provides insights into the direction the college should take.

Joe and Kimberly agreed to provide some budget training to the committee if desired.  Joe clarified that SCHs for summer A, B & C are loaded differently than the fiscal year. When looking at total SCHs for 05/06 the number would include Summer 2005 (A, B, and C) Fall 2005 and Spring 2006. Joe Glover noted that CLAS did not make its goal for graduate SCHs last year which has a consequence on the money received by the university from the state.

Joe Glover suggested that “education” be a goal of the committee.  Members can help others in the college learn more about budgeting and allocations. 

Next meeting

Tuesday, December 12, 10:00 am Room 215 Dauer.

Respectfully submitted,
Margaret Fields
Recording Secretary

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