College Governance

Faculty Finance Committee Minutes

January 24, 2007
8:30 – 10:30

Attendance

Alan Dorsey, Chair; Elizabeth Dale, Vice Chair; Ron Akers; Ken Wald, Mary Ann Eaverly; Judy Page; H. Jane Brockmann; David Daegling; Paul Robinson; Joe Glover, Interim Dean; Margaret Fields, Asst. Dean; Kimberly Browne, Budget Director, Chris Eklund, student representative

Subcommittee Group One

Subcommittee Group One (income/allocation at university level) reported they collected data based on Tables V-3 and V-6., Fiscal Reports, Office of Institutional Planning and Research, and UF Quality Indicators Compared to Selected Top Publics, 2003-2004, prepared by the University of Florida Library.  Table V-3 provides a historical summary of the revenues and expenditures for the university budget as a whole, and for each of its three sub-budgets:  E&G, IFAS and the Health Center.  Table V-6 provides a historic breakdown of expenditures by sub-budget and within each sub-budget.  The Quality Indicators Report provides a comparison to peer institutions.  These sources are available at: 

These reports place the University of Florida budget into context and provide an overview of the entire University budget. The reports also place CLAS in the E&G budget and tentatively identify some patterns that the committee considered cause for concern.  The committee could not locate reports that indicate CLAS revenue in respect to other colleges.  Following some preliminary discussion of the assumptions in the draft report, the Finance Committee agreed to review the report and discuss it further at the next meeting. In addition, for the next meeting additional calculations will be provided that project the amount of revenue the college may have received using the SCH funding model as used by the State. The historic comparisons of E&G Instruction/Research Expenses by unit will be expanded to include the following years as a percent of the total:  1995, 1998, 1999, 2000 and 2005.

Subcommittee Group Two

Subcommittee Group Two (budget allocation within CLAS) reported on a meeting with Dean Allan Burns.  The group inferred that a lack of stable structure of expectations and incentives have become counterproductive.   The university does not employ the use of accounting data to affirm managerial decisions.  The group concluded there is a lack of managerial accounting and responsibility as evidenced by poor fiscal controls and unfunded mandates. One lesson to learn from the 5-year plan is to not pit departments against each other. 

Following the subcommittee reports, the committee discussed how it should address the problem of the CLAS budget. Discussion reaffirmed the committee’s sense that its job was triage. Identify what programs/departments are in crisis; stabilize; then move toward corrective measures.  If cuts are proposed, look at departments that are hit hard by DROP and address these first. Two major filters in which to view triage are enrollment management and faculty attrition. The group also acknowledged the need for investment in the college.   The emphasis was on identifying principles of how the budget should be met.  A rational strategic plan that will be in place for longer than a year is needed as part of the budget planning.  Additional follow-up questions were invited via email.

Next meeting

Group three (Daegling, Dorsey, and Wald) will meet Wednesday, January 31, 8:30, Dean’s conference room, to work with Kimberly on the various projections with different levels of investment. The remaining committee members have the week off.

Respectfully submitted,
Margaret Fields
Recording Secretary

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